Vendor Account Manager

Company: BBSI West Valley
Location: Salt Lake City
Posted on: February 18, 2026

Job Description:

Job Description Job Description Position Overview The Vendor Account Manager oversees all aspects of vendor and subcontractor relationships within the company. This role ensures all vendors meet compliance, insurance, and safety requirements; verifies and tracks invoices; and maintains accurate records for active projects. The position supports operational efficiency by coordinating closely with project managers, accounting, and procurement teams to ensure vendors deliver quality, compliant, and cost-effective services. Key Responsibilities Vendor & Subcontractor Compliance Manage vendor onboarding and qualification, ensuring all subcontractors meet company and regulatory requirements. Verify and maintain up-to-date certificates of insurance, licenses, W-9s, safety documentation, and compliance forms. Monitor expiration dates for insurance and certifications; coordinate renewals with vendors. Conduct periodic compliance audits and maintain accurate vendor records in the company’s management system. Ensure adherence to OSHA, state, and local construction compliance standards. Invoice Verification & Tracking Review and verify vendor and subcontractor invoices for accuracy, completion, and compliance with contracts and purchase orders. Match invoices to work orders, delivery tickets, and project budgets. Track invoice status through approval, payment, and closeout; resolve discrepancies promptly. Collaborate with accounting and project management to ensure accurate job costing and timely payments. Vendor Relationship & Performance Management Serve as the primary contact for vendors regarding billing issues, compliance questions, and documentation requirements. Monitor vendor performance, quality, and responsiveness; document and address performance issues. Support bid and proposal processes by maintaining accurate vendor pricing and qualifications. Identify opportunities to consolidate vendors, reduce costs, and improve service reliability. Reporting & Administrative Oversight Maintain organized records of vendor accounts, invoices, and compliance documentation. Prepare reports on vendor compliance status, spend summaries, and project support metrics. Assist in developing and refining company vendor management and compliance policies. Support project closeout documentation by ensuring all vendor accounts are reconciled and finalized. Qualifications 1 years of experience in vendor, subcontractor, or accounts payable management within the construction industry. Strong understanding of construction contracts, lien releases, and compliance documentation. Excellent organizational and analytical skills with a high attention to detail. Proficiency in Microsoft Excel and construction management or accounting platforms (e.g., Procore, Viewpoint, Knowify, or similar). Strong interpersonal skills and ability to communicate effectively across teams. Preferred Skills Experience with public works, infrastructure, or large-scale commercial projects. Knowledge of construction safety standards and subcontractor insurance requirements. Familiarity with retention, progress billing, and job cost tracking. Company Description BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. California Applicants: To see how we protect your data, visit our website at https://www.bbsi.com/privacy -notice-california-applicants. Company Description BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.\r\nCalifornia Applicants: To see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants.

Keywords: BBSI West Valley, Sandy , Vendor Account Manager, Accounting, Auditing , Salt Lake City, Utah