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Program Assistant

Company: University of Utah
Location: Sandy
Posted on: November 17, 2022

Job Description:

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Open Date 01/27/2022 Requisition Number PRN29145B Job Title Program Assistant Working Title Program Assistant Job Grade C FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 30 Full Time or Part Time? Full Time Shift Day Work Schedule Summary

  • Monday - Thursday from 8:00am to 2:00pm.
  • Friday from 8:30am to 2:30pm.
  • Occasional early-open morning hours.
    VP Area Academic Affairs Department 02198 - Finance & Ops Location Other City Sandy, UT Type of Recruitment External Posting Pay Rate Range $16.00 Close Date Open Until Filled Yes Job Summary

    The University of Utah Sandy Center is looking for a savvy, outgoing person to fill a Program Assistant position. This is a three-quarter time, benefited position working Monday - Thursday from 8:00am to 2:00pm, Friday from 8:30am to 2:30pm, and occasional early-open morning hours.

    The position is located at the University of Utah Sandy Center located at 10011 Centennial Parkway, Suite 100, Sandy, UT 84070.

    Responsibilities

    • Assists with program implementation.
    • Assists students and instructors with technical issues including use of software, hardware, AV, and presentation systems.
    • Compiles, sorts, and organizes data for entry into a database, distributes program information, and conducts program research.
    • Maintains or oversees the maintenance of records, lists or files. Prepares related reports.
    • Creates and distributes program materials, forms, and general correspondence.
    • Monitors the progress of program participants, respond to queries, and proctors exams.
    • Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
    • Greets visitors and communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address complaints.
    • Cleans and sets up rooms for classes.
    • May track and report on current trends to determine future program needs.
    • May provide program specific training.
    • Other duties as assigned.
      This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

      Work Environment and Level of Frequency typically required

      Nearly Continuously: Office environment.

      Physical Requirements and Level of Frequency that may be required

      Nearly Continuously: Sitting, hearing, listening, talking.

      Often: Repetitive hand motion (such as typing), walking.

      Seldom: Bending, reaching overhead.

      Minimum Qualifications

      Associate's degree in a related field, or equivalency, plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; technical skills including AV/Zoom monitoring and troubleshooting experience; computer skills including word processing, presentation, creative, and spreadsheet software experience preferred; demonstrated human relation and effective communication skills also required.

      Bachelor's degree in a related field may be preferred.

      Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

      Preferences

      • AV/Zoom monitoring and troubleshooting experience
      • Computer skills including word processing, presentation, creative, and spreadsheet software experience
      • Demonstrated human relation and effective communication skills
      • Familiarity with the University of Utah's academic processes
        Type Benefited Staff Special Instructions Summary Additional Information

        The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

        Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

        The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

        To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

        Director/ Title IX Coordinator

        Office of Equal Opportunity and Affirmative Action (OEO/AA)

        135 Park Building

        Salt Lake City, UT 84112

        801-581-8365

        oeo@utah.edu

        Online reports may be submitted at oeo.utah.edu

        For more information:

        To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

        The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

        This position may require the successful completion of a criminal background check and/or drug screen.

        Posting Specific Questions

        Required fields are indicated with an asterisk (*).

        • * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)
        • Yes
        • No
        • * How many years of related experience do you have? (related experience includes assisting with program planning & implementation, compiling & organizing data, dissemination of information, creation & distribution of program materials, etc.)
        • Less than 1 year
        • 1 year or more, but less than 2 years
        • 2 years or more, but less than 4 years
        • 4 years or more, but less than 6 years
        • 6 years or more
        • * Please indicate your skill level in the use of Microsoft Excel:
        • Basic
        • Intermediate
        • Advanced
          Applicant Documents

          Required Documents

          • Resume
          • Cover Letter
          • List of References
            Optional Documents

            • Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission
            • Appropriate discharge document (such as a DD-214 - Member Copy 4) - Veteran Only - Call 801.581.2169

Keywords: University of Utah, Sandy , Program Assistant, Other , Sandy, Utah

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